Make project hours easier to trust
Keep billing codes current and turn recorded time into clearer project and client information.
The challenge
A client invoice is due, but similar project codes and late timesheet changes leave finance unsure which hours genuinely belong.
What good looks like
Project time stays clear, current and ready for billing, planning and honest client conversations.
View how to
Set up the available billing codes
In Time, scroll to Billing Codes. Activate or deactivate existing projects as needed. To create a project, add it and select Add so it becomes available for future time entries.
Assign time to projects
Return to the Home page, where team members can choose from the project codes you have set up. Their recorded time will be assigned to that project in timesheets. They can also assign time to projects from Time and Timesheets whenever needed.
Review and export project time
From Timesheets, select Report to view details such as billable hours or client information. Filter the results by date or employee, then export the information when required.
Read and search transcript
If you use Zizzy's time clock and check-in features, you can also assign time to specific projects or clients. Just head to the Time section and scroll down to Billing Codes.
From there, you can activate or deactivate existing projects, or add a new one. Select Add to make your new project available for future time entries.
Then, head back to the Home page, where your team can choose from the project codes you've set up. Their time will be assigned to that project in timesheets.
Next, go to Time and select Timesheets. Here, your team can assign time to projects whenever needed.
Select Report to look up details such as billable hours or client information, and the relevant results will appear. You can also filter your report by things like date or specific employee, then export the information whenever you need it.
This makes it easy for everyone to stay informed about time tracking in Zizzy.
A code is only useful if it means one thing
A consultant finishes a piece of client work and has three plausible billing codes to choose from. One uses the client name, another uses an internal project title, and the third was created for an earlier phase but never retired. They pick the least wrong option and carry on.
That small uncertainty spreads. Finance questions the invoice. A project lead sees fewer hours than expected. The employee is asked to reconstruct work that made perfect sense when they did it but is now difficult to separate. None of this means people are careless. It means the coding structure has stopped reflecting the work.
Project time tracking becomes reliable when the available choices are current, distinct and understood. A short list that mirrors real work is more useful than a detailed library full of overlapping codes. If two informed people could reasonably code the same task differently, the problem sits with the structure rather than the timesheet.
Late reconstruction creates confident-looking errors
Project hours are often treated as an administrative record, but they influence practical decisions. They may shape client billing, project costs, staffing conversations and judgements about where effort is going. When the underlying entries are vague, those decisions inherit the same uncertainty.
The longer someone waits to assign their time, the more likely they are to round, guess or rely on calendar entries that show meetings rather than the work around them. The resulting report may look precise while telling an unreliable story.
A calmer approach makes project allocation part of recording work, not a separate memory exercise. People need to know which code applies, what to do when work spans projects and who can resolve an unclear choice. Project owners also need to close codes that are no longer relevant. This reduces corrections without turning employees into forensic accountants for their own working week.
Keep the choices current and the reporting useful
The aim is not to capture every movement. It is to collect enough consistent information to answer real questions without repeatedly chasing employees for context. Decide what the organisation genuinely needs to know, keep project labels recognisable and review exceptions before they become habits.
Zizzy supports that simpler rhythm. Organisations using its time clock and check-in features can make active project or client billing codes available for people to choose when recording time. Entries are then assigned to those projects in timesheets. When a question arises, reports can show details such as billable hours or client information, filtered by date or employee and exported when needed.
The practical gain is a shared record that can be checked while the work is still familiar. Old projects can be deactivated, new ones added and current choices kept relevant. Software cannot decide what a project means or settle a muddled billing policy. It can, however, make a well-run approach easier to follow and far less dependent on memory.
Seen how it works
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